PT Administrative Assistant in Shelton, CT
Position: Administrative Assistant (Part Time)
Pay Range: $15 – $17 per hour
Primary Work Hours: 10 AM – 2 PM (can be flexible | 20 hours a week Monday – Friday)
Location: The Schegg Group, Shelton CT
The Schegg Group is currently conducting a search for a part time Administrative Assistant.
Acts as front office receptionist and provides general administrative support to three professionals (President, VP Sales & Client Relations, Director Transition Services) and two contract recruiters. As a customer facing position, must possess high energy greeting clients in person and via phone interactions exercising courtesy, professionalism and confidentiality. Attention to detail with a sense of urgency is key.
DUTIES INCLUDE
· Provide administrative support to VP Sales (manage enrollment at all events, create documentation, monitoring email while away, manage contact lists via Constant Contact)
· Generate Marketing Materials: Ordering and assembling client packets
· Modifies client resumes at discretion of coaches
· Inventory/Ordering supplies
· IT & Phone issues; acts as primary liaison with service providers
· Monitors Schegg general voice mail and email message boxes
· Manage eCompass platform for new clients, new company accounts and users
· Generates Weekly Client eCompass Report for coaches
· Staying current with eCompass system updates
· Creates and maintains all Schegg calendars via Google and template formats
· Reviews TSG files and website regularly to ensure they are current, accurate and “user friendly”.
· Sends letters to CT DOL for outplacement clients
· Manage bank deposits
· General office cleaning
· Maintains excel file of networking group attendees and Schegg Yahoo groups
· Creates HR Forum announcements via Constant Contact
QUALIFICATIONS
· Degree in Business or General Studies preferred, or equivalent experience
· Strong business literacy, proficiency with efficient office operations including Word, Outlook, PowerPoint, Excel for database management purposes
· Prior experience in a customer support capacity
· Must be able to manage multiple changing priorities
· Ability to work independently, meet deadlines and take initiative to improve processes or procedures
Familiarity with internet navigation, social media sites especially LinkedIn
Colette Breuler-Hayes
Director of Client Relations
A Woman-Owned Small Business
(P)203-225-0500
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